Data Privacy Policy

Our website may be used without entering personal information. Different rules may apply to certain services on our site, however, and are explained separately below.

The following data privacy policy is intended to inform you of how we use your person-related data (e.g. name, address, e-mail, telephone number, etc.). The data is personal if it can be clearly assigned to a specific natural person. In doing so, we comply with the strict provisions of the German data protection law of the Federal Data Protection Act (BDSG), the Telemedia Act (TMG) and the requirements of the General Data Protection Regulation (GDPR). The following regulations inform you in this respect about the type, scope and purpose of the collection, use and processing of personal data by the providers

Web site operator

Industrie-Contact AG, Bahrenfelder Marktplatz 7, 22761 Hamburg
Phone.: +49 40 899 666 0, Fax: +49 40 899 666 99
Email: pr@ic-gruppe.com

Web site hosting

domainfactory GmbH, Oskar-Messter-Str. 33, 85737 Ismaning
Phone: +49 89 998 288 026, Fax: +49 89 55 266 222
Email: support@df.eu

Please be aware that data transfer via the internet is subject to security risks and, therefore, complete protection against third-party access to transferred data cannot be ensured.

Responsible organization and contacting the data protection officer

Industrie-Contact AG, Bahrenfelder Marktplatz 7, 22761 Hamburg, Phone: +49 40 899 666 0
Email: pr@ic-gruppe.com

You can contact the data protection officer of the responsible organization at:
Email: privacy@ic-gruppe.com

Type and scope of processing of person-related data

We only collect and use person-related data from you to the extent necessary to provide a functional website and our content and services, e.g. if you use the comment function on our website or use the contact form. Your personal data will only be collected and used regularly with your consent. Exceptions apply in those cases in which prior consent is not possible for real reasons and the processing of the data is permitted by legal regulations.

The security of your person-related data is a high priority concern. We will protect your data stored on our servers by technical and organizational measures to effectively prevent loss or misuse by third parties. In particular, our employees who process person-related data are bound to data secrecy and must comply with it. To protect your person-related data they are transmitted encrypted; for example, we use SSL=Secure Socket Layer for communication via your Internet browser. This is indicated by the lock symbol that your browser displays when you are using SSL. In order to guarantee the permanent protection of your data, the technical security measures are regularly checked and, if necessary, adapted to the state of the art. These principles also apply to companies that process and use data on our behalf and in accordance with our instructions.

Purpose and legal basis for processing your personal data

We collect, process and use your person-related data for the following purposes:

  • Establishment and execution of contractual relationships
  • Dispatch of newsletters
  • Marketing campaigns
  • Customer Service and Support

The processing of your person-related data may be based on the following legal regulations:

  • Section (6) subsection (1) item (a) DSGVO serves us as a legal basis for processing operations in which we obtain your consent for a specific processing purpose.
  • Section (6) subsection (1) item (b) DSGVO, as far as the processing of person-related data is necessary for the fulfilment of a contract. The same applies to such processing processes that are necessary to carry out pre-contractual measures, such as inquiries about our services.
  • Section (6) subsection (1) item (c) DSGVO, insofar as we are subject to a legal obligation which requires the processing of person-related data, for example for the fulfilment of tax obligations.
  • Section (6) subsection (1) item (d) DSGVO in the event that vital interests of you or another natural person require the processing of person-related data.
  • Section (6) subsection (1) item (f) DSGVO applies on the basis of our legitimate interests, e.g. in the use of service providers in the context of order processing, such as shipping service providers or in the performance of statistical surveys and analyses as well as in the logging of notification procedures. We are focused on using a user-friendly, appealing and secure presentation and optimization of our website, which serves our business interests as well as meets your expectations.

Duration of storage and routine deletion of person-related data

We process and store your person-related data only for the period necessary for the fulfilment of the storage purpose or if this was required by laws or regulations. Your person-related data will be deleted or blocked once this purpose has no longer been carried out or has been fulfilled. In the case of blocking, the deletion takes place as soon as there are no legal, statutory or contractual retention periods to the contrary, there is no reason to assume that deletion impairs your interests worthy of protection and deletion does not cause disproportionately high costs due to the special type of storage.

Cookies

Our website makes use of so-called cookies in order to recognize repeat use of our website by the same user/internet connection subscriber. Cookies are small text files that your internet browser downloads and stores on your computer. They are used to improve our website and services. In most cases these are so-called “session cookies” that are deleted once you leave our website.

To an extent, however, these cookies also pass along information used to automatically recognize you. Recognition occurs through an IP address saved to the cookies. The information thereby obtained is used to improve our services and to expedite your access to the website.

You can prevent cookies from being installed by adjusting the settings on your browser software accordingly. You should be aware, however, that by doing so you may not be able to make full use of all the functions of our website.

Server Data

For technical reasons, data such as the following, which your internet browser transmits to us or to our web space provider (so called server log files), is collected:

  • type and version of the browser you use
  • operating system
  • websites that linked you to our site (referrer URL)
  • websites that you visit
  • date and time of your visit
  • your Internet Protocol (IP) address.

This anonymous data is stored separately from any personal information you may have provided, thereby making it impossible to connect it to any particular person. The data is used for statistical purposes in order to improve our website and services.

Contacting Us

On our website we offer you the opportunity to contact us, either by email and/or by using a contact form. In such event, information provided by the user is stored for the purpose of facilitating communications with the user. No data is transferred to third parties. Nor is any of this information matched to any information that may be collected by other components of our website.

Posting Comments

On our website we offer you the opportunity to post comments about individual articles. For this purpose, the IP address of the user/internet connection subscriber is stored. This information is stored for our security in the event the author through his/her comments infringes against third party rights and/or unlawful content is entered. Consequently, we have a direct interest in the author’s stored data, particularly since we may be potentially liable for such violations. No data is transferred to third parties. Nor is any of this information matched to any information that may be collected by other components of our website.

Subscribing to Comments

On our website we offer you the opportunity to subscribe to subsequent comments about an article which you intend to comment on. When you choose this option, you will receive a confirmation email which is used to determine if you are actually the owner of the email address entered. You may at any time revoke your decision to subscribe to such follow-on comments. You will find additional details in the confirmation email. No data hereby obtained is transferred to third parties. Nor is any of this information matched to any information that may be collected by other components of our website.

Use of Google Analytics with anonymization

Our website uses Google Analytics, a web analysis service from Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA, hereinafter referred to as “Google“. Google Analytics employs so-called “cookies“, text files that are stored to your computer in order to facilitate an analysis of your use of the site.

The information generated by these cookies, such as time, place and frequency of your visits to our site, including your IP address, is transmitted to Google’s location in the US and stored there.

We use Google Analytics with an IP anonymization feature on our website. In doing so, Google abbreviates and thereby anonymizes your IP address before transferring it from member states of the European Union or signatory states to the Agreement on the European Economic Area.

Google will use this information to evaluate your usage of our site, to compile reports on website activity for us, and to provide other services related to website- and internet usage. Google may also transfer this information to third parties if this is required by law or to the extent this data is processed by third parties on Google´s behalf.

Google states that it will in never associate your IP address with other data held by Google. You can prevent cookies from being installed by adjusting the settings on your browser software accordingly. You should be aware, however, that by doing so you may not be able to make full use of all the functions of our website.

Google also offers a disabling option for the most common browsers, thus providing you with greater control over the data which is collected and processed by Google. If you enable this option, no information regarding your website visit is transmitted to Google Analytics. However, the activation does not prevent the transmission of information to us or to any other web analytics services we may use. For more information about the disabling option provided by Google, and how to enable this option, visit https://tools.google.com/dlpage/gaoptout?hl=en.

Alternatively, you can disable the future analysis of your website visit by Google Analytics, by “clicking” on the link below. By clicking on the link, a so-called “opt-out cookie” is configured, which means that the analysis of your visit to our site will be prevented in the future:

Deactivate Google Analytics

Please note that if you delete the cookies in your browser settings, this may also delete the opt-out cookie and its re-activation may become necessary.

Use of Google+ recommendation components

Our website employs the “+1“-buttom from Google+ belonging to Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA, hereinafter referred to as “Google“.

Each time our website receives an access request equipped with a “+1“ component, the component prompts your browser to download an image of this component from Google. Through this process, Google is informed precisely which page of our website is being visited. As specified by Google, your visit undergoes additional analysis in the event you are not logged into your Google account. If you access our site while logged into Google and press the “+1″ button, Google can collect information about your Google account, websites you recommend as well as your IP address, along with other browser-related information. This allows your “+1“ recommendation to be stored and publicized. Your Google “+1“ recommendation can then appear as a reference in other Google services, such as search results, your Google account or other places, such as on websites and ads in the internet, , together with your account name and, if applicable, a picture you provided to Google. Furthermore, Google can link your visit to our site with data stored by Google. Google also records this information for the purpose of further improving Google services. If you wish to minimize the collection of information by Google as previously described, you must log out of your Google account before visiting our website.

You can access Google‘s data protection policies relating to the “+1“ button together with all relevant information on the collection, transfer and use of data by Google, your rights in this regard as well as your profile settings options at the following link:

https://developers.google.com/+/web/buttons-policy

Use of Google Maps

We use the “Google Maps” component of Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA, hereinafter “Google.”

Google sets a cookie in order to process the user configuration and data when the page with the integrated “Google Maps” component is displayed. As a general rule, this cookie is not deleted by closing the browser, but rather expires after a certain time, as long as it is not previously manually deleted by you.

If you do not agree with this processing of your data, you may choose to deactivate the “Google Maps” service and thereby prevent the transfer of data to Google. To do this, you must deactivate the Java Script function in your browser. However, we would like to point out that in this case you will not be able to use “Google Maps” or at least only to a limited extent.

The use of “Google Maps” and the information obtained through “Google Maps” is according to Google’s Terms of Use.

https://policies.google.com/terms

as well as the additional Terms and Conditions for “Google Maps”

https://www.google.com/intl/de_de/help/terms_maps.html.

Use of reCAPTCHA

In order to protect input forms on our site, we use the “reCAPTCHA” service of Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA, hereinafter “Google.” By means of this service it can be distinguished whether the corresponding input is of human origin or is created improperly by automated machine processing.

To our knowledge, the referrer URL, the IP address, the behaviour of the website visitors, information about the operating system, browser and length of stay, cookies, display instructions and scripts, user input behaviour and mouse movements in the “reCAPTCHA” checkbox are conveyed to “Google”.

Google uses the information obtained, among other things, to digitize books and other printed matter as well as to optimize services such as Google Street View and Google Maps (e.g. house number and street name recognition).

The IP address provided as part of “reCAPTCHA” is not merged with other data from Google unless you are logged into your Google Account at the time the “reCAPTCHA” plug-in is used. If you want to prevent this transmission and storage of data by “Google” about you and your behaviour on our website, you must log out of “Google” before you visit our site or before using the reCAPTCHA plug-in.

The use of the “reCAPTCHA” service is according to the Google Terms of Use:

https://www.google.com/intl/de/policies/privacy/.

Use of Facebook components

Our website employs components provided by facebook.com. Facebook is a service of Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA.

Each time our website receives an access request equipped with a Facebook component, the component prompts your browser to download an image of this Facebook component. Through this process, Facebook is informed precisely which page of our website is being visited.

When you access our site while logged into Facebook, Facebook uses information gathered by this component to identify the precise page you are viewing and associates this information to your personal account on Facebook. Whenever you click on the “Like“ button, for example, or enter a comment, this information is transmitted to your personal account on Facebook and stored there. In addition, Facebook is informed of your visit to our website. This occurs regardless of whether you click on a component or not.

If you wish to prevent the transfer to and storage of data by Facebook about you and your interaction with our website, you must first log out of Facebook before visiting our website. The data protection policies of Facebook provide additional information, in particular about the collection and use of data by Facebook, your rights in this regard as well as the options available to you for protecting your privacy: https://de-de.facebook.com/about/privacy/

You can find an overview of Facebook plugins at https://developers.facebook.com/docs/plugins/

Use of Twitter recommendation components

Our website employs components provided by Twitter. Twitter is a service of Twitter Inc., 795 Folsom St., Suite 600, San Francisco, CA 94107, USA.

Each time our website receives an access request equipped with a Twitter component, the component prompts your browser to download an image of this component from Twitter. Through this process, Twitter is informed precisely which page of our website is being visited. We have no control over the data that Twitter collects in the process, or over the extent of the data that Twitter collects. To the best of our knowledge, Twitter collects the URL of each website accessed as well as the IP address of the user, but does so solely for the purpose of displaying Twitter components. Additional information may be obtained from the Twitter data privacy policy, at: https://twitter.com/de/privacy.

You may change your data privacy settings in your account settings, at https://twitter.com/account/settings.

Use of Xing recommendation components

Our website employs components provided by the network XING.com. These components are a service of XING AG, Dammtorstraße 29-32, 20354 Hamburg, Germany.

Each time our website receives an access request equipped with a XING component, the component prompts your browser to download an image of this component from XING.

To the best of our knowledge, XING does not store any personal information from the user obtained through accessing our website. XING also does not store IP addresses. In addition, no analysis of user activity occurs through the use of cookies in connection with the “XING Share-Button”. Additional information may be found in the data privacy provisions relating to the XING Share-Button, at: https://www.xing.com/app/share?op=data_protection

Use of LinkedIn recommendation components

Our website employs components provided by the network LinkedIn. LinkedIn is a service of LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA.

Each time our website receives an access request equipped with a LinkedIn component, the component prompts your browser to download an image of this component from LinkedIn. Through this process, LinkedIn is informed exactly which page of our website is being accessed. By clicking the LinkedIn “recommend button“ while logged into your LinkedIn account, you can link content from our website to your LinkedIn profile. This allows LinkedIn to associate your visit to our site with your LinkedIn account.

We have no control over the data that LinkedIn collects thereby, nor over the extent of the data that LinkedIn collects. Nor do we have any knowledge of the content of data transferred to LinkedIn. Details on data collection by LinkedIn as well as your rights in this regard and your browser setting options may be obtained from the LinkedIn data privacy policy, which may be accessed at: https://www.linkedin.com/legal/privacy-policy

Use of YouTube components with enhanced data protection mode

On our website we use components (videos) of YouTube, LLC 901 Cherry Ave., 94066 San Bruno, CA, USA, a company belonging to Google Inc., Amphitheatre Parkway, Mountain View, CA 94043, USA.

To this end, we use the “ – enhanced data protection mode – ” option provided by YouTube.

When you display a page that has an embedded video, a connection will be made to the YouTube server and the content will appear on the website via a communication to your browser.

According to the information provided by YouTube, in “ – enhanced data protection mode -”, data is only transferred to the YouTube server, in particular which of our websites you have visited, if you watch the video. If you are logged onto YouTube at the same time, this information will be matched to your YouTube member account. You can prevent this from happening by logging out of your member account before visiting our website.

Further information about data protection by YouTube is provided by Google under the following link: https://www.google.de/intl/de/policies/privacy/

Use of Getty Images

Our website has the option of displaying free images from the stock image archives belonging to Getty Images. These components are a service of Getty Images International, Block 4, Floor 2, Bracken Business Park, Bracken Road, Sandyford, Dublin 18, Ireland. Images incorporated in this manner are identified by the annotation “Getty Images“ within the incorporated image. You can find additional information at https://www.gettyimages.de/resources/embed

A condition for the display of images from the Getty Images stock image archives on our website is that your IP address be transmitted to Getty Images. To the best of our knowledge, the IP address is used solely for the purpose of displaying the image on our website. We have no influence whatsoever should Getty Images store or exploit an IP address it collects for other purposes. You can find more information about the purpose and extent of data collection in the Getty Images data privacy policy, at https://www.gettyimages.de/company/privacy-policy

Use of MailChimp

Newsletter Consent

You will be asked to consent to the use of your personal data to receive our newsletter as follows:

“I have read the privacy policy and I give my consent to data being processed by a service provider located in the United States”.

We use the newsletter to provide you with regular updates about our offers. To receive our newsletter, you will need a valid email address. We will then check the email address entered to ensure that you are actually its owner or if its owner has agreed to receive our newsletter. By registering for the newsletter, we will save your IP address and date and time of registration. This will be used in case a third party misuses your email address to subscribe to our newsletter without your knowledge.

We will not compare the data collected during newsletter registration with any other data that might be collected by other components of our site.

Newsletter by MailChimp

We use MailChimp to send our newsletter to our subscribers. MailChimp is a service provided by The Rocket Science Group, LLC, 512 Means Street, Suite 404, Atlanta, GA 30318, USA.

The data stored when you registered for the newsletter (email address, name, IP address, and time and date of registration) will be sent to a server operated by The Rocket Science Group in the United States and stored there in accordance with the EU-US Privacy Shield.

Further information about the data protection offered by MailChimp can be found at:

https://mailchimp.com/legal/privacy/

Further information about the EU-US Privacy Shield can be found at:

Die Bundesbeauftragte für den Datenschutz und die Informationsfreiheit

https://ec.europa.eu/info/law/law-topic/data-protection_en

You may cancel your newsletter subscription and revoke your consent to the storage of this data at any time with future effect. For instructions to take this step, please refer to the confirmation email and each newsletter.

Newsletter tracking

Our newsletter includes so-called web bugs that allow us to recognise if and when an email has been opened and which links in the email have been clicked by its recipient.

This data is stored by us so that we can best align our newsletter to the wishes and interests of our subscribers. Accordingly, the data thus collected is used to send personalised newsletters to each recipient.

You will be asked to consent to the use of your personal data as follows:

“I agree that my data and my user responses will be stored electronically by newsletter tracking so that I can receive a personalised newsletter. The revocation of the consent to receive the newsletter constitutes a revocation of the consent for the tracking described above.”

By revoking the consent to receive the newsletter, the consent to the aforementioned tracking is revoked.

The use of social media buttons with “Shariff”

On our website we promote a project by c’t, called “Shariff”. “Shariff” replaces the typical share-buttons of social networks and thereby protects surfing behavior.

“Shariff” integrates the share buttons of social networks on our website as a graphic containing a link to the appropriate social network. By clicking on the appropriate icon you will be redirected to the services of your network. The Shariff button provides direct contact between the social network and our users only when the visitor actively clicks the ‘Share’ button. Only then will your data be transferred to the respective social network. If, however, the Shariff button is not clicked, no exchange will be made between you and the social network. For more information about the c’t project “Shariff” visit https://www.heise.de/ct/artikel/Shariff-Social-Media-Buttons-mit-Datenschutz-2467514.html

We integrate the following social networks on our website with “Shariff”:

Facebook, Twitter, Google+, Instagram

The use of Instagram

We promote the service Instagram on our website. Instagram is a service of Instagram Inc. By means of the integrated “Insta” button on our page, Instagram receives the information that you have accessed the corresponding page of our website. If you are logged into Instagram, Instagram may assign the visit to our site to your Instagram account and link the data by this means. The data transmitted by clicking the “Insta” button is stored by Instagram. You can find more information regarding the purpose and scope of data collection, its processing and use, as well as your related rights and settings options for protecting your privacy in the Instagram data protection notice under https://help.instagram.com/155833707900388.

To prevent your visit to our site from being accessed by your Instagram account, you must log out of your Instagram account before visiting our site.

Publication of vacancy announcements / job applications

We electronically collect and process your application data for the purpose of completing the application process. If your application results in the conclusion of an employment contract, the data collected from you may be stored in your personnel file for purposes of normal organizational and administrative processes in compliance with appropriate legal requirements.

Upon rejection of your application, data you have provided is automatically deleted two months after notification of rejection. This does not apply in such instances where, due to legal requirements (such as the burden of proof obligation stipulated in the Equal Treatment Act) a longer storage period is necessitated or when you expressly agreed to have your data stored for a longer period in our database of prospective applicants.

Information/Cancellation/Deletion

Due to the Federal Data Protection Act (BDSG), the Telemedia Act (TMG) and the General Data Protection Regulation (GDPR), you can contact us free of charge with questions regarding the collection, processing or use of your personal data and their correction, blocking, deletion or revocation of a given consent.

By email: privacy@ic-gruppe.com
By postal mail: Industrie-Contact AG, Bahrenfelder Marktplatz 7, D-22761 Hamburg
By form: Request User Data

For your own protection, we may collect any further information necessary to verify your identity and, if identification is not possible, refuse to process your request.

I: Right of information

You have the right to request information about the person-related data stored about you.

II: Right of correction

You have the right to request an immediate correction and/or completion of the person-related data concerning you.

III: Right to restrict the processing of person-related data

You have the right to request that the processing of your person-related data be restricted if you dispute the accuracy of the data, the processing is not legitimate, but you refuse its deletion and we no longer need the data, but you need it to assert, exercise or defend legal claims or you have filed an objection to the processing.

IV: Right of deletion

You have the right to request the deletion of your person-related data stored on our system, unless the exercise of the right to freedom of expression and information, the processing is necessary to fulfil a legal obligation, for reasons of public interest or to assert, exercise or defend legal claims.

V: Right of notification

If you have exercised your right to correct, delete or limit the processing, we will notify all recipients to whom the person-related data concerning you have been disclosed of this correction or deletion of the data or restriction of the processing, unless this proves impossible or involves a disproportionate effort.

VI: Right of data transferability

You have the right to have your person-related data, which you have provided us, handed over to you or to a third party in a structured, common and machine-readable format. If you request the direct transfer of the data to another person responsible, this will only take place if it is technically feasible.

VII: Right of objection

If your person-related data are processed on the basis of legitimate interests pursuant to section (6) subsection (1) item (f) DSGVO, you have the right to object to the processing at any time pursuant to section 21 DSGVO.

VIII: Right of revocation of consents

You have the right to revoke your consent to the collection of data at any time with effect for the future. The data collected up to the legal validity of the revocation shall remain unaffected by this. Please understand that the implementation of your revocation may take a little time for technical reasons and that you may still receive messages from us during this time.

IX: Right of complaint to a supervisory authority

If the processing of your person-related data violates data protection law or if your data protection claims have otherwise been violated in any way, you can complain to the supervisory authorities.

 

Source (inter alia): Sample Data Privacy Policy Statement provided by the Law Offices of Weiß & Partner